Company Policies

Privacy Notice - Recruitment

Bersche-Rolt Limited (“We”) care about protecting and respecting privacy. We are a “data controller”. This means that we are responsible for deciding how we hold and use personal information about you and to make you aware of how and why your personal data.

If you have any comments or concerns about an aspect of this policy or any privacy or data protection issue, please email mail@bersche-rolt.co.uk .

Bersche-Rolt Limited
Data Protection Dept
Stream House
Heron’s Ghyll
Uckfield
East Sussex
TN22 4BY

Tel: 01825 713000

The Information We Hold About Recruitment Candidates

We will collect, store, and use the following categories of personal information about you:

  • Personal details, including name, title, address, telephone number, personal email address, date of birth, gender, employment history, qualifications;
  • Training history;
  • Information included on your CV including references, education history and employment history
  • Professional/ Occupational Qualifications;

We may also collect, store and use the following “special categories” of more sensitive personal information:

  • Information about your health, including any medical condition, health and sickness record;
  • Information relating to your race or ethnicity, religious beliefs, sexual orientation, sex life and political opinions
  • Drug and alcohol results data, if appropriate;
  • Information about criminal convictions and offences (if relevant to the contract you are working on);
  • Information about your right to work in the United Kingdom

How Your Information Is Collected?

We collect personal information about candidates from the following sources:

  • You (through the application process);
  • Your employer;
  • Employment agencies
  • The Disclosure and Barring Service, if appropriate;

How We Will Use Information About A Candidate

We will use the personal information we collect about you to:

  • ensure that you have the right skills, training and qualifications to comply with relevant regulatory requirements and standards for the role;
  • health and safety requirements for the role;
  • safeguarding;
  • to verify that you have the legal right to work on our sites or provide services on our behalf.

We are allowed to process this information about you because it is in our legitimate interests to process your personal information to ensure the efficient operation of our recruitment process.

If You Fail To Provide Information

If you fail to provide information when requested, it may be necessary for us to exclude you from the recruitment process, and it may prevent us from complying with our legal obligations.

How We Use Particularly Sensitive Personal Information

We will use your particularly sensitive personal information in the following ways:

  • Medical issues that we should be aware of which may affect the safety of you or others, or which may affect how we respond to an emergency;
  • Whether you present a risk due to an impairment through drugs or alcohol;
  • We may also be required to carry out a criminal records check in order to satisfy ourselves that there is nothing in your criminal convictions history which makes you unsuitable for the role. In particular if:
  • we are legally required by a regulatory body to carry out criminal record checks in connection with a contract or service that you are working on;

Data Sharing

We will share your data with individuals within the Company where it is necessary for them to undertake their duties with regard to recruitment.

We will only share your personal information with the following third parties for the purposes of processing your application:

  • Where required because of a legal obligation (i.e. the Health & Safety Executive)
  • Your current/previous employer;

Data Security

We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need-to-know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality. We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

Data Retention

We will retain your personal information in accordance with our Data and Document Retention Policy. We anticipate that we will retain your data as part of the recruitment process for no longer than is necessary for the purpose for which it was collected.

Rights of Access, Correction, Erasure and Restriction

Under certain circumstances, by law you have the right to:

  • Request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
  • Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
  • Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
  • Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
  • Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
  • Request the transfer of your personal information to another party.

If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact the Data Protection Dept in writing, whose details are provided at the beginning of this notice.

Automated Decision Making

We do not anticipate that any of our decisions will occur without human involvement. Should we use any form of automated decision making we will advise you of any change in writing.

Additional Information

If you talk to us over the Internet (for example by email or webmail) remember that this form of communication is not always secure. These kinds of messages may go through a number of countries before they are delivered. That is just the nature of the Internet, so we cannot accept responsibility for any unauthorised access or loss of personal information if it is beyond our control. We may use ‘cookies’ to monitor how people use our site. A cookie is a piece of information stored on your computer's hard drive that records how you have used a website. Our cookies policy tells you more about cookies and how we use them.   This policy was last reviewed on 5th April 2019.

Right to Complaint

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues.

Privacy Notice - Marketing

Bersche-Rolt Limited (“We”) care about protecting and respecting privacy. We are a “data controller”. This means that we are responsible for deciding how we hold and use personal information about you and to make you aware of how and why your personal data.

If you have any comments or concerns about an aspect of this policy or any privacy or data protection issue, please email mail@bersche-rolt.co.uk .

Bersche-Rolt Limited
Data Protection Dept
Stream House
Heron’s Ghyll
Uckfield
East Sussex
TN22 4BY

Tel: 01825 713000

The Information We Hold About Clients & Customers

We will collect, store, and use the following categories of personal information about you:

  • Personal details, including name, title, role;
  • Business address; business telephone number, business email address.

How Your Information Is Collected?

We collect personal information about Clients & Customers from the following sources:

  • You, general correspondence during commercial activities;
  • You, providing contact details on website or during trade shows, etc;
  • Your employer, details passed on during commercial activities.

How We Will Use Information About Clients and Customers?

We will use the personal information we collect about you to:

  • Advertise, promote and market our services;

We are allowed to process this information about you because it is in our legitimate interests to do so because the use of personal data is proportionate, reasonably expected and the privacy impact is minimal.

If You Fail To Provide Information

If you fail to provide information when requested, it may not be possible to provide you with our information about our services.

Data Sharing

We will share your data with individuals within the Company where it is necessary. We do not share your information with others. If it is required to share your information with others we would not do this unless you have consented.

Data Security

We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need-to-know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

Data Retention

We will retain your personal information in accordance with our Data and Document Retention Policy.

Rights of Access, Correction, Erasure and Restriction

Under certain circumstances, by law you have the right to:

  • Request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
  • Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
  • Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
  • Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
  • Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
  • Request the transfer of your personal information to another party.

If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact the Data Protection Dept in writing, whose details are provided at the beginning of this notice.

Additional Information

If you talk to us over the Internet (for example by email or webmail) remember that this form of communication is not always secure. These kinds of messages may go through a number of countries before they are delivered. That is just the nature of the Internet, so we cannot accept responsibility for any unauthorised access or loss of personal information if it is beyond our control. We may use ‘cookies’ to monitor how people use our site. A cookie is a piece of information stored on your computer's hard drive that records how you have used a website. Our cookies policy tells you more about cookies and how we use them.   This policy was last reviewed on 5th April 2019.

Right to Complaint

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues.

Cookie Policy - What are cookies?

A cookie is a small text file that a website saves on your computer or mobile device when you visit the site. It enables the website to remember your actions and preferences such as remembering whether you’ve visited the site before, or to help us work out how many new website visitors we get each month. They contain information about the use of your computer but don’t include personal information about you.

How do we use cookies?

We may collect information automatically when you visit our website using the following types of cookies.

Analytic Cookies

We use Google Analytics to analyse the use of this website. Google Analytics generates statistical and other information about website use by means of cookies. These cookies are used to collect information about how visitors use the Site. We use the information to compile reports and to help us improve the Site. The cookies collect information in an anonymous form, including the number of visitors to the Site, where visitors have come to the Site from and the pages they visited. Google’s privacy policy is available at: https://support.google.com/analytics/answer/6004245

How to control cookies

You can control and/or delete cookies as you wish – for details, see aboutcookies.org. You can delete all cookies that are already on your computer and you can set most browsers to prevent them from being placed. If you do this, however, you may have to manually adjust some preferences every time you visit a site and some services and functionalities may not work.

Privacy Notice - Employees & Sub-Contractors

Bersche-Rolt Limited (“We”) care about protecting and respecting privacy. We are a “data controller”. This means that we are responsible for deciding how we hold and use personal information about you and to make you aware of how and why your personal data.

If you have any comments or concerns about an aspect of this policy or any privacy or data protection issue, please email mail@bersche-rolt.co.uk .

Bersche-Rolt Limited
Data Protection Dept
Stream House
Heron’s Ghyll
Uckfield
East Sussex
TN22 4BY

Tel: 01825 713000

The Information We Hold About Employees & Sub-Contractors

We will collect, store, and use the following categories of personal information about you:

  • Personal details, including name, title, address, telephone number, personal email address, date of birth, gender, employment history, qualifications;
  • Bank account details, National Insurance Number;
  • Driving licence if applicable;
  • Documentation relating to your right to work in the UK;
  • Training history;
  • Work history;
  • Work/Performance reviews if applicable;
  • Salary, pension and benefits;
  • Leave records including annual leave, family leave, sickness absence;
  • Professional/ Occupational Qualifications;
  • Next of kin and emergency contact information;
  • Information about your use of our information and communications systems;
  • CCTV footage and other information obtained through electronic means such as building entry records, vehicle tracking.

We may also collect, store and use the following “special categories” of more sensitive personal information:

  • Information about your health, including any medical condition, health and sickness record;
  • Information relating to your race or ethnicity, religious beliefs and sexual orientation;
  • Drug and alcohol results data, if appropriate;
  • Information about criminal convictions and offences (if relevant to the contract you are working on);
  • Information about your right to work in the United Kingdom

How Your Information Is Collected?

We collect personal information about employees and sub-contractors from the following sources:

  • You, from the completion of forms at commencement of employment;
  • DVLA, for verification of driving penalties/convictions
  • HRMC, for verification of tax details etc;
  • The Disclosure and Barring Service, if appropriate;

How We Will Use Information about an Employee or Sub Contractor

We will use the personal information we collect about you as follows:

  • ensure that you have the right skills, training and qualifications to comply with relevant regulatory requirements and standards for the role;
  • health and safety monitoring of performance;
  • assessing training needs;
  • consideration for role development;
  • maintaining comprehensive up to date personnel records about you to ensure, amongst other things, effective correspondence can be achieved and appropriate contact points in the event of an emergency are maintained;
  • responding to requests from third parties such as a reference request or mortgage approval etc;
  • to verify that you have the legal right to work on our sites or provide services on our behalf.

We are allowed to process this information about you because it is in our legitimate interests to protect the health, safety and vital interests of you and others. We also need to process your personal information to ensure the efficient operation of our services.

If You Fail To Provide Information

If you fail to provide information when requested, it may be necessary for us to exclude you from working on Bersche-Rolt sites.

How We Use Particularly Sensitive Personal Information

We will use your particularly sensitive personal information in the following ways:

  • Medical issues that we should be aware of which may affect the safety of you or others, or which may affect how we respond to an emergency;
  • Whether you present a risk due to an impairment through drugs or alcohol;
  • We may also be required to carry out a criminal records check in order to satisfy ourselves that there is nothing in your criminal convictions history which makes you unsuitable for the role. In particular if:
  • we are legally required by a regulatory body to carry out criminal record checks in connection with a contract or service that you are working on;

Data Sharing

We will share your data with individuals within the Company where it is necessary for them to undertake their duties with regard to recruitment.

We will only share your personal information with the following third parties for the purposes of processing your employment:

  • Where required because of a legal obligation (i.e. the Health & Safety Executive)
  • Construction Skills Certification Scheme (CITB)
  • DVLA
  • HMRC
  • Workplace Pension Provider

Data Security

We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need-to-know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

Data Retention

We will retain your personal information in accordance with our legal obligations.

Rights of Access, Correction, Erasure and Restriction

Under certain circumstances, by law you have the right to:

  • Request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
  • Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
  • Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
  • Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
  • Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
  • Request the transfer of your personal information to another party.

If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact the Data Protection Dept in writing, whose details are provided at the beginning of this notice.

Automated Decision Making

We do not anticipate that any of our decisions will occur without human involvement. Should we use any form of automated decision making we will advise you of any change in writing.

Additional Information

If you talk to us over the Internet (for example by email or webmail) remember that this form of communication is not always secure. These kinds of messages may go through a number of countries before they are delivered. That is just the nature of the Internet, so we cannot accept responsibility for any unauthorised access or loss of personal information if it is beyond our control. We may use ‘cookies’ to monitor how people use our site. A cookie is a piece of information stored on your computer's hard drive that records how you have used a website. Our cookies policy tells you more about cookies and how we use them. This policy was last updated on 9th December 2019.

Right to Complaint

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues.

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